If you handle personal information on customers and employees as well as sensitive business information or legal documents, limiting access to electronic documents is an essential element of your company’s security. This can help avoid security breaches and ensure compliance with regulations like GDPR and HIPAA.

Custom permissions let managers control how sensitive files can be printed, copied and opened. It is also possible to restrict the kinds of modifications that can be made to the file like https://vdr-soft.net/virtual-deal-room-software-best-practices editing text or changing design. Examine trail is a further feature that can be added to restricted files. This allows administrators to keep track of user activity and detect unauthorised modifications.

If an individual is a party in a case or another person is the subject of information found in court documents, they can request that the Court restricts public access. They must submit a motion to the Court. The motion must contain a listing of the reasons for the restriction on access to public records. If the Court approves a restriction the Court must issue an order declaring the restrictions are in effect. Documents or exhibits that are restricted in access should be noted as such on the electronic cover sheet.

A robust management system will increase the security of your documents by keeping your data securely. This will prevent the theft of usernames, passwords and sensitive data by making sure that documents can only be opened with authorization.