Data room software is the solution that digitally facilitates business transactions. It can be used for M&A, fundraising or due diligence, it enables authorized parties to share documents securely within a secured environment. It also simplifies the process and maximizes the outcome of crucial transactions.

The best data room can support multiple file formats and can be accessed from many devices, including mobile phones. They allow for granular permissions and can be tailored to meet your project’s requirements. In addition, they can automatically convert uploaded files to an encrypted PDF format that can be printed and viewed without the need to download plugins. They also come with intelligent search that displays a small snippet of the document before you open it in order to increase security and speed up searches.

To streamline due diligence, data rooms can automatically arrange and index documents according to type of file dates, type and other characteristics. This will enable users to quickly locate the information they require and it also makes it easier for auditors to review the results of a transaction.

You can ensure compliance with different industry standards, including ISO 27001, GCP and HIPAA with robust security tools for documents. This includes features such as password protection, granular access controls and audit trail. In addition, it is crucial for the data room to provide multi-device support, integrated video chat and chat functionality and the ability to integrate with other solutions such as CRMs and ERPs.

Highly rated by Capterra and trusted by DuPont, Starbucks and L’Oreal, Intralinks offers an advanced platform that incorporates traditional VDR features with artificial intelligence and automation tools to provide cross-project analysis and activity monitoring. It also supports a two-step system of authentication of the user and also encrypts uploaded documents upon download and open. Besides, it can automatically add watermarks to documents with the user’s name as well as the IP address and date of access to the document.

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